Places - or how to manage visibility

From Tine 2.0 - Wiki

Most Tine 2.0 applications offer places (on your local computer you would perhaps call them folders) where the individual records are been saved. We try to give appropriate names to these places, e.g. Addressbooks within the addressbook-application. You can have as many Addressbooks as you like and each Addressbook can contain as many contacts as you like.

When creating a new record, you can set the place where this record is saved in the very bottom line of that record (of course you can move any record to any other place whenever you like). Each record can only be in excactly one place at a time, so finding the right place is crucial for a good colaboration:

Places SavedIn.jpg

Whenever you create a new record the place where this record is being saved is prefilled with the place you where in, when you created this record. In the main view of Tine 2.0 you find the places in the left section, just below the chosen application:

Places Places.jpg

As you can see there are personal ("My" and "Other users") and shared places displayed in a tree-view. You always see all records in the list on the right-hand-side that are in the place you have chosen or any place below this place. In the example above the user will see all addresses he is allowed to see, as "All Adressbooks" have been selected. Up to now you cannot create sub-places yourself.

Tine 2.0 gives you the possibility to control in great detail who is allowed to access a certain place. For this you need to click with the right mouse button on this place and select "Manage Permissions".

Places RMB.jpg

The permissions can be set at the level of groups or individual users. This dialogue is not very nice at the moment, but will be improved later:

Places Permissions.jpeg

The actual permissions differ from application to application. For small installations it can be helpful to know that placeholders can be used when searching for a certain person or group. Try to search for "%%%"!